PREVENTING RSI

Anything that helps reduce the number or repetitiveness of keystrokes, will help reduce the likelihood of contracting RSI. Microsoft Word has such a tool called ‘AutoText’. AutoText offers a way to store and quickly insert text, graphics, fields, tables, bookmarks, and other items that you use frequently. Microsoft Word comes with a number of built-in AutoText entries that are divided into different categories. For example, if you're working on a letter, Word can offer letter-specific AutoText entries, such as salutations and closings. These can also be customised if required.

To create an AutoText entry

You can create your own AutoText entries. This is useful if you often use the same large or complex item and don't want to have to reinsert or retype it, or if you want to store text that contains a particular style or format. For example, if you send customers a monthly report that always includes the same lengthy disclaimer, you can create an AutoText entry for the disclaimer.

1. Highlight the text you want to store as AutoText.

2. Go to Tools | Autocorrect and select the| AutoText tab.
You will see the highlighted text (possibly truncated) both in the Enter AutoText entries here and the Preview box.

3. Click on Add and then OK

To insert an AutoText entry

1. 1. Click in the document where you want to insert the AutoText entry.
2. 2. Go to the Insert menu and select AutoText.
3. 3.3. Click the name of the AutoText entry you want and then click on OK.

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